Describe one manual process — how long it takes, who does it, and how often it goes wrong. The calculator shows what automating it is worth and how quickly it pays back. Use any currency.
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For hourly cost, use salary plus benefits, visa, office, and management overhead divided by working hours — typically 1.3 to 1.6 times the base hourly salary. Using base salary alone understates the saving.
Few processes are 100% automatable. Exceptions, approvals, and judgement calls usually remain with people. 60–80% is a sensible starting assumption for rule-based work such as data entry, routing, and notifications.
Annual saving = hours per week × people × 52 × automatable share × hourly cost, plus error costs avoided. Payback = one-off build cost ÷ (monthly saving − monthly running cost). The 3-year return subtracts build and running costs from three years of savings.
Many businesses approve automation projects that pay back within 6 to 12 months. Processes with high volume or costly errors often pay back in a few months.
High-volume, rule-based, repetitive work: data entry between systems, invoice processing, lead routing, order and stock updates, report preparation, and customer notifications.