How to Create a Statement of Account (Free Generator)
A statement of account summarises all transactions with a customer and the balance they owe. Here's how to create one to speed up collections.
What a statement of account is
A statement of account (SOA) is a summary you send a customer listing every invoice, credit, and payment over a period, with a running balance and the total they currently owe. It's one of the most effective, polite ways to chase overdue payments.
Why send one
- It reminds customers of everything outstanding in one place.
- It surfaces disputes early ("we never received invoice #102").
- It looks professional and makes paying easy.
Sending statements regularly — monthly, or before period-end — measurably speeds up collections.
What to include
- Your details and the customer's
- Each transaction with date, reference, debit/credit
- A running balance and the closing amount due
The free Statement of Account Generator calculates the running balance as you add transactions.
How to create one
- Open the Statement of Account Generator.
- Add your logo and both parties' details.
- Enter each transaction; the balance updates live.
- Print or save as PDF and send it.
Automate your receivables
Building statements by hand doesn't scale. Pyalm Books tracks every invoice and payment per customer and produces statements automatically.