Event Budget Calculator Free

Edit the cost lines for your event, set a contingency and your ticket plan, and see the total budget, profit and how many tickets you need to break even.

🧾 Costs (AED)

Contingency: 10%10–15% is common. Events always find extra costs.

🎟️ Revenue

Expected paying guests

Average ticket price (AED)

Sponsorship & other income (AED)

Ticket price includes 5% UAE VAT

📊 Your event budget

CostsAED 179,000

Contingency (10%)AED 17,900

Total budgetAED 196,900

Cost per guestAED 394

Net ticket price (ex VAT)AED 300.00

Total revenueAED 180,000

LossAED -16,900

Break-even557 tickets

Planning this event?

Send these numbers to our events team on WhatsApp. We'll come back with a plan for ticketing, check-in, permits and onsite support. See Pyalm Events

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Figures are your own estimates. VAT collected on tickets is owed to the FTA, so revenue is shown excluding it.

What goes into an event budget

Most event budgets break because of a missing line, not because a big cost was wrong. Start with venue, permits and insurance, production, talent, food and beverage, staffing, technology, marketing and guest experience. Then add 10–15% contingency, because every event finds extra costs in the last two weeks.

Revenue, VAT and break-even

Ticket prices shown to UAE consumers include 5% VAT, which you collect for the FTA. The calculator removes it before counting revenue. Break-even is the number of tickets that covers your total costs after sponsorship. If it's above your realistic sales, cut costs or raise prices now, not in the final week.

📖 Read the full guide: How to Build an Event Budget (With a Free AED Calculator)

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FAQ

Frequently asked questions

How much contingency should I add?

10–15% is common. Use more for first-time events, outdoor venues or international talent.

Why is ticket revenue lower than price × guests?

Because prices include 5% UAE VAT, which you pay to the FTA. Untick the VAT box if your prices are VAT-exclusive or VAT doesn't apply.

Is my data saved?

No. Everything is calculated in your browser and nothing is sent anywhere.